Accounting Clerk
We are a growing manufacturer in the automotive and aerospace industries. We pride ourselves on quick and accurate turnaround to customer specifications and incoming requirements. We have a current job opening for an Accounting Clerk (experienced candidates only) at our Sterling Heights, MI facility:
SUMMARY
The Accounting Clerk is responsible for the accurate and timely administration of all accounting support functions
For the company including a strong emphasis in Accounts Payable.
DUTIES AND RESPONSIBILITIES
- Invoices: Timely receipt of invoices and accurately match with proper shippers or receipts. Track and obtain proper authorization for payment with minimum two (2) business days notice to approval party. Input invoices into Solomon. Pay to maximize discounts. Assure that all filing for the week is completed by close of business each Friday.
- Checks: Run cash requirement reports for daily net 10 and weekly net 30/45/60/90. Match invoices to reports, forward for approval within two (2) business days in advance, resolve issues, cut checks, attach signed check copy to invoice, mail by due date & file invoices with check stubs attached.
- Job Related Invoices: After proper approval, note job number on invoice and copy for job files.
- Contractor Invoices: Receive weekly Contractors time sheets, create invoices, input into Solomon and forward summary of all Contractor earnings to Controller by 3:00 p.m. on Mondays.
- Reconciliation: Monthly reconciliation and update of appropriate tracking spreadsheets for utility bills and any other pertinent invoices as required.
- Month End: Reconcile reports and end balances of accounts and print reports to file for monthly close out of A/P.
- Filing: File shippers daily for purchased items. Maintain current files of all accounts payable invoices prior to payment and those paid weekly after checks have been processed. All filing for the week must be completed by close of business Friday.
- Formulates and analyses business operating reports.
- Expense Reports: Responsible for receiving and reconciling expense reports on a monthly basis prior to the last day of the month to ensure accurate entry and payment to employees.
- Input electronic Purchase Requisitions in an accurate and timely manner on an as-needed basis.
- Input electronic Purchase Orders into the Accounting System in an accurate and timely manner on an as-needed basis.
- Support Purchasing Manager in tasks as required.
- Reception: Answer phones daily during lunch and fill in when Receptionist is off or away from Reception area to assure that Reception Desk is manned 100% of the time. Greet customers and visitors. Sort and distribute mail per procedures. Maintain coffee station. Follow all corporate policies regarding security, non-disclosure agreements, etc.
- Secretarial Duties: Draft memos, letters, faxes etc. for President and other employees on an as-needed basis. Distribute mailings. Post appropriate notices (i.e. 401k meetings, insurance meetings etc.). Set up appointments and place phone calls as requested. Conduct telephone interviews.
- Cell Phones: Account contact for all aspects of company cell phones. Reconcile monthly invoice. Obtain quotes from competitors for reference. Switch service when an employee is terminated (port number back to EMI). Seek all required approvals from President prior to making all changes.
- Leases: Type new and revised vehicle and equipment leases, file appropriately. Update monthly lease payment schedule with changes.
- Back-up for daily time ticket reconciliation.
- Generate Exception Report for Plant Manager’s review. Enter codes as written.
- Retrieve job applications and schedule or perform interviews as required.
- Maintain inventory and organization of promotional items.
- Support kitchen efforts as back-up cook or clean-up alternate.
- Maintain confidentiality in all aspects of the job.
Pre-Employment Physical and Drug Screen required
Qualified Candidates may email resume WITH JOB TITLE IN THE SUBJECT LINE to: HRDeptmnt1@gmail.com
